Policies

Bangalow Community Children's Centre policies and procedures reflect current best practice, recommended guidelines, and the requirements of the Education and Care Services National Law and Regulations.

At Bangalow Community Children's Centre, our policies and procedures are developed and reviewed through a consultative process that involves input from families, educators, and relevant agencies, including government departments. We also welcome suggestions and reviews to enhance our services. Please share your feedback by filling out this form and sending it to our email admin@bangalowccc.com.au

• Acceptance & Refusal of Authorisations Policy QA2

• Additional Needs Policy  QA1                                   

• Administration of First Aid Policy QA2

• Administration of Medication Policy QA2

• Adventurous Play Policy QA2

• Anti-Bias and Inclusion Policy QA5

• Anaphylaxis Management Policy QA2

• Asthma Management Policy QA2

• Behaviour Guidance Policy QA5

• Bottle Safety & Preparation Policy QA2

• Child Protection QA2

• Child Safe Environment Policy QA2

• Code of Conduct Policy QA4

• Dealing with Complaints Policy (Staff)

• Dealing with Complaints Policy QA7

• Dealing with Infectious Diseases Policy QA2

• Delivery of Children to and collection from education and care service premises QA2

• Diabetes Management Policy QA2

• Educational Program Policy QA1  

• Emergency Evacuation Policy QA2

• Enrolment Policy QA6

• Excursions/Incursions Policy QA2

• Family Communication Policy QA6

• Furniture and Equipment Safety Policy QA2

• Governance Policy QA7

• Hand Washing Policy QA2

• Head Lice Policy QA2

• Immunisation Policy QA2

• Incident, Injury, Trauma & Illness Policy QA2

• Interactions with Children Families and Staff Policy QA5

• Lockdown Policy QA2

• Management Committee Policy QA7

• Medical Conditions Policy QA2

• Nappy Change and Toileting Policy QA2

• Nutrition Food Safety Policy QA2

• Orientation of Families Policy QA6

• Payment of Fees Policy QA7

• Photograph Policy QA2

• Physical Activity Policy QA1

• Physical Environment Policy QA2

• Privacy and Confidentiality Policy QA7

• Probation Induction and Orientation Policy QA4

• Record Keeping and Retention Policy QA7  

• Recruitment Policy QA4

• Responsible Persons Policy QS4

• Safe Storage of Hazardous Chemicals Policy QA2

• Safe Transportation Policy QA2

• Sleep and Rest Policy QA2

• Social Media Policy QA7

• Staffing Arrangements QA4

• Student and Volunteer Policy QA7

• Sun Safety Policy QA2

• Supervision Policy QA2  

• Technology Policy QA1

• Termination of Enrolment Policy QA6

• Water Safety Policy QA2

• Work Health and Safety Policy QA2

• Writing and Reviewing and Maintaining Procedure QA7

• Complaints and Grievances Form

Safe Use of Digital Technologies and Online Environments 

Our Service is committed to providing a safe, secure and age-appropriate digital environment for all children. As a child safe organisation, we implement the National Principles for Child Safe Organisations, comply with the Education and Care Services National Law and Regulations, and meet the 2025 Digital Safety Requirements under Regulation 168 and the National Model Code on the Safe Use of Digital Devices. 

We ensure children’s privacy, wellbeing and safety are prioritised whenever digital technologies are used. We use only service-issued devices, child-safe search engines such as Kiddle, and maintain strong privacy filters and security controls. All digital use is supervised, intentional and developmentally appropriate. 

Our Service also follows the Australian Physical Activity and Sedentary Behaviour Guidelines, which recommend minimal sedentary screen time for young children. Screen use is therefore limited, purposeful and directly connected to curriculum learning—examples include children participating in yoga sessions, exploring music and movement clips, or conducting supervised online research to extend learning. 

We ask families to support a safe environment by following these expectations: 

Personal Device Use 

• Children must not bring personal electronic devices (such as smartphones, tablets, smart watches or gaming devices) to the Service. 

• Parents and visitors must avoid using personal mobile phones or devices while inside the Service, except in emergencies or with staff authorisation. 

Images, Videos and Information Sharing 

To protect all children’s privacy and meet national digital safety regulations: 

• Families must not take photos, videos or audio recordings of any child on the Service premises  

• Families must not store, post or share images, videos or personal information about children on personal devices, social media or messaging platforms. 

• Any concerns regarding digital or online safety should be raised through our Dealing with Complaints Policy. 

To support children’s learning, communication and developmental documentation, the Service may: 

• Capture photos, videos or audio recordings of children using service-issued devices only. 

• Include children’s images, videos and artwork in internal learning documentation, displayed within the Service or shared with families. 

• Use digital materials to support staff training, educator planning or development. 

• Use selected images or videos in Service communications such as newsletters, educational displays, or (with appropriate permission) public platforms such as the Service website (no faces showing).  

• Store digital records securely and destroy them according to our Record Keeping and Retention Policy. 

Children may also be provided with supervised opportunities to access online educational material—such as KidsTube yoga, documentaries, or guided Kiddle searches—within the limits recommended by national screen time guidelines. 

All images, videos and digital information are handled in accordance with our Privacy, Confidentiality and Safe Use of Digital Technologies Policies. 

During the enrolment process families will be asked to provide permission for: 

• Educators to use service-issued devices to capture images or videos for internal documentation, planning, safety or training purposes. 

• Children’s learning documentation, images, videos and artwork to be shared within the Service community (for example, through room displays or newsletter) 

• Children’s images or videos to be used for early childhood student training or assessment, where materials may be securely transferred outside the Service as required. 

• Children’s images, videos or artwork to be used in the Service’s public communications (website, social media or promotional materials), in line with strict privacy and digital safety requirements. 

• Children to access online educational content as described above. 

Families may withdraw any part of this authorisation at any time by providing written notice to the office email admin@bangalowccc.com.au